Contract Guidelines & Booth Policies

• Signed contracts must be returned to TDF in order to assure rental of booth space.

Please retain a copy of this contract for your records.

• Deadline to register is August 15, 2023; there is a $50 late fee after the deadline.

• Booths should be informational, interesting and educational. No commercial enterprises (selling) may be undertaken on the exhibit hall floor. Promotional drawings are allowed but will not be announced on the PA system.

• Booth reservations are not final until full payment is received and a completed contract and signed indemnity agreement are on file with TDF. 

• Specific requests for booth location will be considered on a first-come/first-served basis, determined by the date of the booth reservation and receipt of payment. We try our best to honor your location preference; however, booth assignment is subject to availability.

• Booths must be staffed at all times. Booths May Not Close before the end of the Fair at 3:00 pm on Saturday. 

• Exhibitors are STRONGLY encouraged to set up Friday, September 1, 2023, from 10:00pm – 6:00pm. Security will be provided from 7:00pm that evening until the Health Fair ends at 3:00 pm on Saturday.  TDF and the American Bank Center assume no responsibility for any personal property left in the booth.

• The more festive and decorated your booth, the better the response. Trade-show tents are allowed inside booths.

• Do not use pins or glue on booth drapery/table skirts.

• Modifications for electrical needs must be submitted to the American Bank Center no later than August 25th, 2023.

• Advance approval must be requested for distribution of food samples or products.

• Exhibitors offering food samples or performing health testing/demonstrations must provide proof of General Liability insurance to Their Day Foundation with their completed contract.

• Exhibitors may not distribute food samples or products to children unless an adult accompanies the child.

• Food samples are 4 ounces or less; ideally all samples/giveaways should be healthy in nature.      

• Helium filled balloons are not allowed. Air filled balloons are allowed, but must be deflated/removed at event end.

• All ceiling banners will be hung on Friday, September 1st by the rigging staff. Please deliver banners to TDF by 5pm on Monday August 27, 2023. There is a $150 charge per ceiling banner for hanging and removal.

• Black-out/privacy drapes are available but at an extra charge; please contact B&T Rentals at (361) 884-6238 for pricing.

• Television, radio, and social media advertising for the Health Fair will be provided.   Exhibitors are encouraged to augment the publicity efforts by any means possible.  

• All exhibitors are requested to be mindful of their promotional noise so as not to interfere with other exhibitors.

Booth Contents

Each standard booth space will be set-up by B&T Rents and will consist of the following:

• A 10x10 foot area with eight feet high back dividers and three feet high side dividers.

• Standard drapes are red, white and blue.

• One 8-foot skirted table and two standard folding chairs.

• Signage: one 8" x 44” printed sign

Additional booth equipment, including extra tables 8’ Skirted $35.00, 6’ Skirted $32.50, chairs $5.00, easel $5.00 may be contracted from B&T Rents, (361) 884-6238. The number of electrical outlets (110V or 220V) that are requested on the contract and paid for in advance will be provided by ABC. All order must be placed and paid for at https://americanbankcenter.com/utility-order-form/